Procurement Officer at Management Sciences for Health (MSH)

Job Title: Procurement Officer
Company: Management Sciences for Health (MSH)
Location: Abuja, Nigeria (Hybrid)
Employment Type: Full-time
Job Requisition ID: R5240

Management Sciences for Health (MSH) is a global health organisation working alongside countries and communities to save lives and improve the health of the world’s poorest and most vulnerable people. The organisation focuses on building strong, resilient and sustainable health systems through collaboration, technical expertise and effective healthcare solutions.

MSH works with governments, communities, development partners and other stakeholders to strengthen health systems and improve access to quality healthcare services.

MSH is recruiting to fill the position below:

Job Summary

The Procurement Officer will be responsible for managing the procurement of goods and services, from initial sourcing and vendor selection to contract negotiation, delivery and supplier management.

The successful candidate will support cross-functional teams in achieving cost, delivery and quality targets while ensuring compliance with organisational procurement policies, donor regulations and applicable government requirements.

The role involves working closely with different divisions, country offices, project teams and senior stakeholders to optimise procurement operations, manage resources and ensure timely fulfilment of organisational needs.

Note: This position is open to candidates residing in Cameroon, Ethiopia, Nigeria or Rwanda due to operational and legal requirements.

Key Responsibilities

Procurement of Goods and Commercial Services (50%)

• Identify suitable vendors for goods and services in accordance with MSH procurement procedures and donor regulations.
• Negotiate vendor terms, including pricing, product quality, delivery timelines and service expectations.
• Liaise with vendors and internal stakeholders regarding procurement specifications, quality standards and pricing requirements.
• Evaluate and compare goods and services to determine the most suitable options for organisational needs.
• Ensure goods and services are procured at the right cost and required quality standards.
• Prepare purchase orders and reconcile them with purchase requests.
• Work with the Accounts Payable team to review invoices and verify the accuracy of goods and services delivered.
• Collaborate with project teams to understand and address procurement requirements.
• Provide procurement support to country offices experiencing staffing or knowledge gaps.
• Provide timely updates and feedback to project teams and division leads on procurement progress.
• Organise stakeholder meetings to resolve technical issues affecting the timely delivery of procurement activities.
• Manage the procurement of restricted commodities on behalf of country programmes.

Logistics Management (15%)

• Regularly review the performance of key freight forwarders and maintain an adequate network of service providers to support MSH’s international freight requirements.
• Coordinate the movement of internationally purchased goods from vendors to end users, including country offices.
• Develop and maintain effective tracking systems to keep relevant teams informed about shipment progress.
• Coordinate with local procurement teams to ensure timely preparation of import documentation and authorisations for air and sea shipments.
• Ensure timely management of import and export transportation arrangements.
• Work with freight forwarders to maintain accurate import and export documentation, including final invoices, packing lists, air waybills and bills of lading.
• Verify freight invoices to ensure accuracy.

Compliance Management (20%)

• Review and resolve discrepancies between purchase requisitions, purchase orders and goods receipts.
• Ensure proper documentation of procurement activities and maintain centralised records in SharePoint.
• Verify the accuracy of electronic purchase orders, including correct coding in line with financial procedures.
• Maintain knowledge of federal import and export regulations, Federal Acquisition Regulations and applicable MSH compliance requirements.
• Coach and train staff to promote compliance with relevant regulations.
• Ensure adherence to US Government and MSH policies and procedures.
• Ensure compliance with procurement regulations and established standards.
• Conduct regular clearance verifications for all vendors of goods and services in assigned countries.
• Organise business review meetings with project procurement teams to assess compliance and implement improvements and best practices.
• Provide direct support through planned visits to country offices and field operations.

Training and Project Rollout (15%)

• Support the development of training materials and provide coaching and mentoring to staff authorised to perform procurement functions.
• Train field procurement officers on MSH procurement policies and practices.
• Support and manage the implementation of assigned initiatives and project rollouts, including new ERP systems and tools in MSH country offices.
• Mentor country office Finance and Procurement staff through the completion of the signatory delegation process.
• Support country programme start-ups and close-outs.

Qualifications and Experience

• Bachelor’s degree in Procurement, Purchasing and Supply, Business Administration or another discipline relevant to the assigned responsibilities.
• Minimum of three years’ experience in procurement and operations.
• Corporate sourcing and procurement experience will be an added advantage.
• At least two years of experience working with international non-governmental organisations (INGOs), particularly on US Government-funded projects, DFID-funded projects or similar development programmes, is preferred.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Experience using Enterprise Resource Planning (ERP) systems such as QuickBooks and Deltek Costpoint.

Required Skills and Competencies

• Knowledge of global sourcing and procurement strategies, processes, procedures and systems.
• Experience developing policies and procedures.
• In-depth knowledge of federal procurement regulations and US Government donor requirements.
• Proficiency in procurement systems and sourcing tools.
• Experience supervising staff.
• Strong negotiation and problem-solving skills.
• Capacity-building, training and facilitation skills.
• Ability to work effectively in multicultural and cross-cultural environments.
• Adaptability, creativity, collaboration and strategic thinking.
• Strong critical-thinking abilities and technical expertise, including the ability to solve complex business problems and make effective decisions under pressure.
• Results-oriented approach, with the ability to overcome challenges and deliver organisational objectives.
• Ability to coach, mentor and develop employees to improve performance.
• Digital proficiency and the ability to learn and use new technologies and collaborative tools.
• Commitment to continuous improvement and professional development.
• Strong customer-service orientation towards internal and external stakeholders.
• Excellent interpersonal, communication and relationship-building skills.

How to Apply

Interested and qualified candidates should apply online through the Management Sciences for Health (MSH) recruitment portal by clicking the application link below:

Click here to apply for Procurement Officer at MSH

Application Closing Date

Not Specified.