Job Title: Administrative Assistant | Company: Lafiya
Location: Kano, Nigeria
Job Type: Full-time, Permanent
Salary: ₦275,000 – ₦300,000 Gross Monthly, Plus Benefits
Experience: 1–3 Years
Application Closing Date: October 20, 2026
Lafiya is recruiting an energetic, proactive and versatile Administrative Assistant to support its office operations and administrative activities in Kano. The successful candidate will oversee office readiness, manage supplies and deliveries, welcome visitors, organise records and provide logistical support for meetings, training sessions and field activities.
Lafiya is a nonprofit organisation working to make contraception accessible to women and communities that need it most. Through its network of more than 600 female health professionals, known as Lafiya Sisters, the organisation provides contraceptive information and services across four states in northern Nigeria. It has supported more than one million women through its community-based approach and is working towards reaching 20 million women with family planning services by 2030.
Job Summary
The Administrative Assistant will ensure the smooth running of Lafiya’s office and support its daily operational needs. Reporting to the Manager, the successful candidate will handle facility management, physical logistics, front-desk duties, document digitisation and administrative support for field activities and training programmes.
The role requires someone who is organised, dependable, comfortable handling practical tasks and willing to travel to other states when necessary.
Responsibilities
Facility Management and Utilities
- Open and prepare the office every morning and ensure it is securely locked at the end of the day.
- Ensure the office is clean, organised and welcoming before working hours.
- Monitor electricity, backup power, internet connectivity and other essential utilities.
- Identify maintenance needs involving lighting, plumbing, furniture and general facilities, and arrange prompt repairs.
- Ensure kitchen supplies, drinking water and hygiene essentials are adequately stocked.
Logistics, Deliveries and Errands
- Manage incoming and outgoing mail, parcels and courier services.
- Run administrative errands, including purchasing office supplies, obtaining training materials and submitting physical documents.
- Receive and inspect delivered goods and equipment against purchase orders.
- Assist programme, monitoring and evaluation, and training teams with preparations for meetings, workshops and events.
- Arrange venues, seating, participant materials, attendance records and refreshments for training sessions.
- Travel to other states to provide administrative and logistical support for field activities and training programmes.
Front Desk and Office Support
- Welcome visitors, clients and partners professionally and direct them to the appropriate personnel.
- Maintain a clean, safe, organised and welcoming office environment.
- Provide general administrative assistance to colleagues across departments.
Document Management and Record Keeping
- Handle printing, photocopying and preparation of documents for meetings and field activities.
- Scan forms, receipts, invoices and other paperwork into organised digital files.
- Maintain accurate physical and digital filing systems for easy retrieval of records.
- Prepare, send, track and receive official letters, parcels and courier packages.
- Submit hard-copy documents to government agencies and external partners and collect essential documents when required.
Qualifications and Requirements
- National Diploma (ND), Higher National Diploma (HND) or equivalent diploma in Office Management, Public Administration or a related discipline.
- One to three years of experience in administrative support, front-desk operations, hospitality or office management.
- Proficiency in using printers, scanners and digital filing systems.
- Basic knowledge of Microsoft Office or Google Workspace, particularly Word, Docs, Excel and Sheets.
- Familiarity with digital signature platforms such as DocuSign and travel management portals.
- Knowledge of task management platforms and workflow automation is an advantage.
- Strong verbal and written communication skills.
- Excellent time management, organisation and prioritisation abilities.
- A warm, polite and professional attitude when interacting with visitors and colleagues.
- Willingness to handle both physical and administrative tasks and travel to other states as required.
Salary and Benefits
The successful candidate will receive a gross monthly salary of ₦275,000 to ₦300,000, alongside additional benefits, including:
- 40 days of paid annual leave, inclusive of national holidays.
- Fully paid 16 weeks of parental leave.
- Laptop, phone and communications data allowance.
- Health Maintenance Organisation (HMO) insurance.
- Travel reimbursements.
- Access to a co-working space.
- Opportunities to work closely with experienced senior leaders and develop professionally through regular feedback and structured performance reviews.
Why Join Lafiya?
This position offers an opportunity to contribute directly to the operational success of an organisation expanding access to essential healthcare services. The Administrative Assistant will help ensure that office facilities, documentation, training logistics and daily operations run efficiently.
Lafiya promotes a culture of learning, accountability and initiative, providing employees with opportunities to take ownership of their work, improve operational processes and develop their careers.
Recruitment Process
The recruitment process consists of three stages:
- Application Form and Assessment: Submit your CV and complete a 40-minute multiple-choice assessment.
- Test Task: Complete a practical task lasting approximately one to three hours that reflects the responsibilities of the role.
- Interview: Participate in a one-hour interview. Candidates will receive the interview questions in advance and have an opportunity to ask questions.
Lafiya provides feedback from the second stage onwards.
How to Apply
Interested and qualified candidates should apply online through Lafiya’s recruitment portal. Applicants should submit their CV and complete the required assessment as part of the application process.
Click here to apply for the Administrative Assistant job at Lafiya
Application Closing Date: Tuesday, October 20, 2026, at 11:30 p.m. West Africa Time (WAT).