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Job Title: Tools Purchase Officer
Company: Crescent Rice Mill Limited
Location: Kano
Employment Type: Full-time
Department: Procurement / Administration
Reports To: Procurement Manager / Management

Crescent Rice Mill Limited is a leading rice processing company located at KM 15, Kano–Gumel Road, Jogana, Kano, Nigeria. The company specialises in producing high-quality rice products for households and businesses across Nigeria, using advanced milling technology and a dedicated workforce to meet customer demands.

Its product range includes Head Rice, Broken Rice, Reject Rice, Khus-Khus Rice and Rice Bran. Strategically located in Kano, the company maintains efficient distribution channels across the country.

Crescent Rice Mill Limited collaborates with local farmers to source quality rice paddy, supporting the agricultural community and promoting economic development through sustainable rice processing operations.

Job Summary

Crescent Rice Mill Limited is seeking a resourceful and commercially aware Tools Purchase Officer to oversee the sourcing, purchasing and supply of tools, equipment, spare parts and other technical materials required for its production and maintenance operations.

The successful candidate will ensure that purchased materials meet approved specifications, are obtained at competitive prices and are delivered within required timelines. The role also involves supplier management, procurement documentation, cost control and maintaining accountability throughout the purchasing process.

Key Responsibilities

Procurement and Purchasing

Receive and review purchase requests from the Engineering, Maintenance, Production and other relevant departments.
Source and purchase tools, machine parts, electrical materials, mechanical components and other technical supplies.
Obtain and compare quotations from multiple vendors to ensure competitive pricing.
Ensure purchased items meet approved technical specifications and quality standards.
Negotiate favourable prices, payment terms and delivery schedules with suppliers.
Ensure timely procurement of critical tools and materials to prevent production downtime.

Supplier and Vendor Management

Identify, evaluate and maintain relationships with reliable suppliers and vendors.
Maintain an updated database of approved suppliers and their contact information.
Monitor supplier performance in terms of quality, pricing and delivery commitments.
Resolve procurement-related complaints, discrepancies and delivery issues.
Conduct periodic market surveys to identify cost-effective purchasing opportunities.

Documentation and Record Keeping

Prepare and maintain purchase orders, quotation records and other procurement documents.
Ensure all purchases are supported by appropriate approvals and supporting documentation.
Maintain accurate records of purchased items, quantities, prices and suppliers.
Submit purchase reports and expenditure summaries to management.
Ensure proper documentation of all procurement transactions.

Coordination with Stores and Technical Departments

Work closely with the Stores and Maintenance departments to establish material requirements.
Confirm the availability of requested items before initiating new purchases.
Ensure purchased items are delivered to the appropriate receiving points.
Verify delivered items against approved purchase orders and specifications.
Follow up on outstanding orders to ensure timely delivery.
Assist in monitoring the availability of essential tools and maintenance consumables.

Cost Control and Accountability

Ensure purchases are made within approved budgets.
Prevent unnecessary, duplicate or unauthorised purchases.
Promote value-for-money procurement without compromising quality.
Identify cost-reduction opportunities through effective sourcing and negotiation.
Maintain transparency and integrity in all purchasing activities.

Key Performance Indicators (KPIs)

Performance will be assessed based on:

Timeliness of procurement and delivery of requested materials.
Cost savings achieved through effective sourcing and negotiation.
Accuracy of purchase orders and procurement documentation.
Quality and specification compliance of purchased items.
Supplier reliability and delivery performance.
Compliance with approved procurement procedures and budgets.
Reduction in production downtime caused by delayed procurement of essential materials.
Proper record keeping and accountability for all purchases.

Qualifications and Experience

Minimum of OND, HND or Bachelor’s Degree in Purchasing and Supply, Procurement, Business Administration, Supply Chain Management or a related discipline.
Professional certification in procurement or supply chain management is an added advantage.
Minimum of 2–3 years’ experience in procurement, purchasing or supply management.
Experience in a manufacturing, rice milling, engineering or industrial environment is an added advantage.
Practical knowledge of industrial tools, mechanical and electrical spare parts is desirable.

Required Skills and Competencies

Good negotiation and supplier management skills.
Knowledge of procurement procedures and purchasing practices.
Ability to identify and understand technical tools and spare parts.
Excellent communication and interpersonal skills.
Strong record-keeping and documentation abilities.
Proficiency in Microsoft Excel and other relevant office applications.
Good analytical and cost-comparison skills.
High level of honesty, accountability and attention to detail.
Ability to work under pressure and meet urgent operational requirements.

Personal Attributes

The ideal candidate must be honest, resourceful, organised, proactive and commercially aware. He or she should demonstrate sound judgement, strong negotiation abilities and the capacity to work collaboratively with technical and administrative teams in a fast-paced manufacturing environment.

How to Apply

Interested and qualified candidates should send their CV to hr [email protected] using Tools Purchase Officer as the subject of the email.

Application Closing Date: Not Specified.