Job Title: Company Secretary
Company: Crescent Rice Mill Limited
Location: Kano
Employment Type: Full-time
Reports To: Management / Head of Administration
Crescent Rice Mill Limited is a leading rice processing company located at KM 15, Kano–Gumel Road, Jogana, Kano, Nigeria. The company specialises in producing high-quality rice products for households and businesses across Nigeria, using advanced milling technology and a dedicated workforce to meet customer demands.
Its product range includes Head Rice, Broken Rice, Reject Rice, Khus-Khus Rice and Rice Bran. Strategically located in Kano, the company maintains efficient distribution channels across the country.
Crescent Rice Mill Limited collaborates with local farmers to source quality rice paddy, supporting the agricultural community and promoting economic development through sustainable rice processing operations.
Job Summary
Crescent Rice Mill Limited is seeking a professional and organised Company Secretary to provide administrative, clerical and organisational support for its daily operations.
The successful candidate will manage correspondence, maintain company records, coordinate meetings, handle documentation and facilitate effective communication between management, employees, visitors and other stakeholders.
The role requires professionalism, confidentiality, attention to detail and the ability to manage multiple administrative responsibilities in a fast-paced manufacturing environment.
Key Responsibilities
Administrative Support
- Provide day-to-day secretarial and administrative support to management and relevant departments.
- Prepare, type, format and edit official letters, reports, memos and other company documents.
- Maintain organised physical and electronic filing systems.
- Receive, sort and distribute incoming correspondence and ensure timely dispatch of outgoing documents.
- Monitor office supplies and communicate replenishment requirements.
Communication and Correspondence
- Receive and respond to telephone calls, emails and official enquiries professionally.
- Welcome visitors and direct them to the appropriate departments or personnel.
- Communicate official information and instructions accurately.
- Maintain proper records of important communications and correspondence.
Meeting and Documentation Management
- Schedule meetings, prepare meeting notices and coordinate meeting arrangements.
- Prepare meeting agendas and take accurate minutes during meetings.
- Maintain records of meeting resolutions, action points and follow-up activities.
- Ensure important documents are properly organised and readily accessible.
Record Keeping and Data Management
- Maintain accurate administrative records, registers and databases.
- Assist in preparing periodic administrative reports.
- Ensure proper documentation and safe custody of confidential company information.
- Support the retrieval and organisation of employee, operational and management records when required.
General Office Coordination
- Monitor the general condition and organisation of the administrative office.
- Liaise with other departments to facilitate the smooth flow of information.
- Assist with administrative arrangements for company activities and official engagements.
- Perform other duties reasonably assigned by management.
Qualifications and Experience
- Minimum of OND, HND or Bachelor’s Degree in Secretarial Studies, Office Administration, Business Administration or a related discipline.
- Professional certification in Secretarial Administration or Office Management is an added advantage.
- 2–3 years of relevant experience in a secretarial or administrative position.
- Experience in a manufacturing, production or industrial environment is an added advantage.
Required Skills and Competencies
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities.
- Proficiency in Microsoft Word, Excel, PowerPoint and email management.
- Good typing, documentation and record-keeping skills.
- Ability to handle confidential information with discretion.
- Strong interpersonal and customer service skills.
- Attention to detail and ability to manage multiple administrative tasks.
How to Apply
Interested and qualified candidates should send their CV to [email protected] using Company Secretary as the subject of the email.
Application Closing Date: Not Specified.