Management Sciences for Health (MSH) is recruiting qualified candidates to fill two procurement positions in its Corporate Contracts, Procurement and Compliance Office. The available opportunities are based in Abuja, Nigeria, with hybrid working arrangements. Candidates residing in Nigeria, Ethiopia, Rwanda or Cameroon are eligible to apply.
MSH is a global health organisation working alongside countries and communities to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient and sustainable health systems.
The available positions are:
- Procurement Officer
- Senior Procurement Manager
1. Procurement Officer
Company: Management Sciences for Health (MSH)
Location: Abuja, Nigeria (Hybrid)
Employment Type: Full-time
Job Requisition ID: R5240
Job Summary
The Procurement Officer will manage the procurement of goods and services, from initial sourcing and vendor selection to contract negotiation, delivery and supplier management.
The successful candidate will support cross-functional teams in achieving cost, delivery and quality targets while ensuring compliance with organisational procurement policies, donor regulations and applicable government requirements.
The role involves collaborating with divisions, country offices, project teams and senior stakeholders to optimise procurement operations, manage resources and ensure timely fulfilment of organisational needs.
Key Responsibilities
Procurement of Goods and Commercial Services (50%)
- Identify suitable vendors for goods and services in accordance with MSH procurement procedures and donor regulations.
- Negotiate vendor terms, including pricing, product quality, delivery timelines and service expectations.
- Liaise with vendors and internal stakeholders regarding procurement specifications, quality standards and pricing requirements.
- Evaluate and compare goods and services to determine the most suitable options for organisational needs.
- Ensure goods and services are procured at the right cost and required quality standards.
- Prepare purchase orders and reconcile them with purchase requests.
- Work with the Accounts Payable team to review invoices and verify the accuracy of goods and services delivered.
- Collaborate with project teams to understand and address procurement requirements.
- Provide procurement support to country offices experiencing staffing or knowledge gaps.
- Provide timely updates to project teams and division leads on procurement progress.
- Organise stakeholder meetings to resolve technical issues affecting procurement delivery.
- Manage the procurement of restricted commodities on behalf of country programmes.
Logistics Management (15%)
- Regularly review the performance of key freight forwarders and maintain an adequate network of service providers.
- Coordinate the movement of internationally purchased goods from vendors to end users, including country offices.
- Develop and maintain effective tracking systems to keep relevant teams informed about shipment progress.
- Coordinate with local procurement teams to ensure timely preparation of import documentation and authorisations for air and sea shipments.
- Ensure timely management of import and export transportation arrangements.
- Work with freight forwarders to maintain accurate import and export documentation, including final invoices, packing lists, air waybills and bills of lading.
- Verify freight invoices to ensure accuracy.
Compliance Management (20%)
- Review and resolve discrepancies between purchase requisitions, purchase orders and goods receipts.
- Ensure proper documentation of procurement activities and maintain centralised records in SharePoint.
- Verify the accuracy of electronic purchase orders, including correct coding in line with financial procedures.
- Maintain knowledge of federal import and export regulations, Federal Acquisition Regulations and applicable MSH compliance requirements.
- Coach and train staff to promote compliance with relevant regulations.
- Ensure adherence to US Government and MSH policies and procedures.
- Ensure compliance with procurement regulations and established standards.
- Conduct regular clearance verifications for all vendors of goods and services in assigned countries.
- Organise business review meetings with project procurement teams to assess compliance and implement improvements.
- Provide direct support through planned visits to country offices and field operations.
Training and Project Rollout (15%)
- Support the development of training materials and provide coaching and mentoring to staff authorised to perform procurement functions.
- Train field procurement officers on MSH procurement policies and practices.
- Support the implementation of assigned initiatives and project rollouts, including new ERP systems and tools in MSH country offices.
- Mentor country office Finance and Procurement staff through the completion of the signatory delegation process.
- Support country programme start-ups and close-outs.
Qualifications and Experience
- Bachelor’s degree in Procurement, Purchasing and Supply, Business Administration or another discipline relevant to the assigned responsibilities.
- Minimum of three years’ experience in procurement and operations.
- Corporate sourcing and procurement experience will be an added advantage.
- At least two years of experience working with international non-governmental organisations (INGOs), particularly on US Government-funded projects, DFID-funded projects or similar development programmes, is preferred.
- Proficiency in Microsoft Office applications, particularly Microsoft Excel.
- Experience using Enterprise Resource Planning (ERP) systems such as QuickBooks and Deltek Costpoint.
Required Skills and Competencies
- Knowledge of global sourcing and procurement strategies, processes, procedures and systems.
- Experience developing policies and procedures.
- In-depth knowledge of federal procurement regulations and US Government donor requirements.
- Proficiency in procurement systems and sourcing tools.
- Experience supervising staff.
- Strong negotiation and problem-solving skills.
- Capacity-building, training and facilitation skills.
- Ability to work effectively in multicultural and cross-cultural environments.
- Adaptability, creativity, collaboration and strategic thinking.
- Strong critical-thinking abilities and technical expertise.
- Ability to coach, mentor and develop employees.
- Digital proficiency and the ability to learn and use new technologies.
- Commitment to continuous improvement and professional development.
- Strong customer-service orientation towards internal and external stakeholders.
- Excellent interpersonal, communication and relationship-building skills.
How to Apply
Interested and qualified candidates should apply online through the MSH recruitment portal:
Click here to apply for Procurement Officer
2. Senior Procurement Manager
Company: Management Sciences for Health (MSH)
Location: Abuja, Nigeria (Hybrid)
Employment Type: Full-time
Job Requisition ID: R5239
Job Summary
The Senior Procurement Manager will provide global technical leadership for MSH’s procurement function, establishing procurement standards, strengthening internal controls and compliance, supporting country and project teams, and driving continuous improvement in procurement systems, processes and practices.
The successful candidate will serve as MSH’s senior procurement subject matter expert, working with country and project teams to strengthen procurement capacity, monitor compliance, support complex or high-risk procurement activities, and promote consistent procurement practices across the organisation.
Key Responsibilities
Global Procurement Leadership and Operations (40%)
- Serve as the primary subject matter expert for Global Procurement and develop procurement policies and procedures in collaboration with the Director of Contracts, Procurement and Compliance.
- Provide technical guidance during the recruitment of Country Office Procurement staff, including advising on staffing structures, competencies, job descriptions and interview questions.
- Participate in the interview and selection of procurement staff.
- Serve as the procurement point of contact for country start-ups and close-outs.
- Provide day-to-day support to procurement managers working on field projects.
- Provide leadership and technical direction to Country Office Procurement teams.
- Establish and ensure the implementation of segregation of duties controls in country office procurement processes.
- Coach and mentor staff authorised to perform procurement functions.
- Provide direct procurement support for complex, high-risk or priority procurement activities when required.
- Maintain knowledge of applicable US Government import and export requirements, Federal Acquisition Regulations and related donor requirements to provide guidance and training.
- Maintain primary responsibility for procuring restricted commodities in assigned countries.
- Develop supplier relationships and sourcing initiatives to improve product quality and service delivery, achieve sustainable cost reductions and mitigate supply chain risks.
- Guide authorised purchasers in managing procurement transactions involving knowledge gaps or high-value and complex purchases.
- Guide MSH country offices in conducting vendor prequalification processes.
- Coordinate and lead Country Procurement teams in developing procurement plans.
- Provide technical oversight for international procurement and logistics, including import and export requirements, freight-forwarder management and shipment documentation.
- Support country teams in resolving complex international shipping and customs issues.
Procurement Compliance, Quality Assurance and Audit Readiness (20%)
- Monitor compliance with MSH and donor rules and regulations across all countries where MSH operates.
- Conduct or oversee spot checks to assess the quality and completeness of procurement documentation and ensure compliance with organisational and donor requirements.
- Promote audit readiness by ensuring procurement records are complete, accurate, timely and properly maintained in designated systems.
- Collaborate with the Director of Contracts, Procurement and Compliance to establish key performance indicators for country procurement functions and report progress to headquarters.
- Participate in country internal and external audits.
- Monitor the Procurement Quality Management System, which is ISO 9001:2015 certified.
Procurement Systems, Costpoint and Process Improvement (20%)
- Facilitate the use of IT solutions for procurement and contractual compliance.
- Oversee MSH’s purchasing system, Costpoint, providing strategic direction on procurement activities, workflows, thresholds and tracking of purchase requests and purchase orders.
- Train Contracts and Procurement staff on using Costpoint for procurement and the contracts module.
- Train country office procurement officers and managers in the use of QuickBooks.
Strategic Initiatives (10%)
- Develop innovative approaches to continuously improve the Global Procurement function.
- Lead the deployment and implementation of global procurement initiatives and projects in line with MSH’s strategic plans.
- Support the implementation of new ERP systems and tools in MSH country offices.
- Promote the visibility of the Procurement function by collaborating with the Communications team to share procurement success stories.
Other Responsibilities (10%)
- Participate in Project Support Team meetings and complete assigned deliverables.
- Attend staff meetings and prepare and present assigned topics.
- Participate in developing departmental and office work plans.
Qualifications and Experience
- Postgraduate degree or equivalent professional experience in Procurement, Purchasing and Supply, Business Administration or another field related to the assigned responsibilities.
- Minimum of eight years’ progressively responsible experience in procurement, supply chain management or a related field, including experience supporting international or donor-funded operations.
- Familiarity with donor regulations, policies and procedures.
- Ability to work in multicultural and multilingual environments.
Required Skills and Competencies
- Knowledge of global sourcing and procurement strategies, tactics, processes, procedures and systems.
- Working knowledge of Costpoint.
- Working knowledge of donor regulations, including Federal Acquisition Regulation (FAR), AIDAR and 2 CFR 200.
- Advanced spreadsheet skills and proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Ability to learn and use new applications.
- Strong organisational skills and the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Good interpersonal and relationship-building skills.
- Fluency in English, including speaking, writing, reading and comprehension.
- Exceptional attention to detail.
- Demonstrated ability to learn and apply complex procedures.
- Ability to work effectively under pressure in a fast-paced environment while managing competing priorities.
- Strong judgement, analytical and problem-solving abilities.
- Ability to work independently and collaboratively as part of a team.
Job Requirements
- Ability to travel to and work in countries where MSH operates.
- Ability to work in an office environment, including regular keyboard use, handling files and lifting papers weighing less than 10 pounds.
How to Apply
Interested and qualified candidates should apply online through the MSH recruitment portal:
Click here to apply for Senior Procurement Manager
Important Information for Applicants
Both positions are hybrid, full-time opportunities available to candidates residing in Nigeria, Ethiopia, Rwanda or Cameroon. Applicants should review the qualifications and experience required for their preferred position before applying.
MSH is an equal opportunity employer and considers qualified applicants without discrimination in accordance with applicable laws.
Application Closing Date
Not Specified for both positions.