Job Title: Executive Assistant
Company: Wellspring College
Location: Lagos
Employment Type: Full Time
Qualification: Bachelor’s Degree or HND
Experience: Proven experience in a similar executive support role
Job Field: Administration / Accounting / Finance / Management
About the Company
Wellspring College is a leading co-educational day and boarding school established by experienced academics and education administrators committed to restoring excellence to Nigeria’s educational system.
The college provides a transformative learning environment designed to equip students with the knowledge, skills and character needed to succeed in a rapidly changing world. With over 700 students from diverse ethnic backgrounds, Wellspring College promotes respect, academic excellence and personal development.
Its curriculum is complemented by extracurricular activities in sports, music, arts, vocational training, entrepreneurship and leadership development, helping students build well-rounded skills and interests.
Job Summary
Wellspring College is seeking a mature, highly organised, discreet and resilient Executive Assistant to provide high-level administrative, executive and financial support to the Board Chairman.
The successful candidate will manage the Chairman’s schedule, coordinate meetings and engagements, handle confidential information, support financial and administrative activities, and ensure the effective management of the Chairman’s professional commitments.
The role requires a person with unquestionable integrity, sound judgement, strong attention to detail and the ability to remain composed under pressure. The ideal candidate must be proactive, adaptable and capable of anticipating needs while maintaining the highest standards of professionalism and confidentiality.
Key Responsibilities
Executive and Administrative Support
- Manage the Chairman’s calendar, appointments, meetings and official engagements.
- Coordinate travel arrangements, itineraries, accommodation and related logistics.
- Prepare correspondence, reports, presentations, meeting agendas and briefing notes.
- Screen and prioritise calls, emails, visitors and requests requiring the Chairman’s attention.
- Follow up on assigned tasks, decisions and outstanding matters to ensure timely completion.
Financial and Accounting Support
- Assist with the preparation, review and monitoring of budgets, expense records and financial reports.
- Maintain accurate records of expenses, reimbursements, payments and related documentation.
- Review invoices, receipts and supporting documents for accuracy and completeness.
- Support financial reconciliations and expenditure tracking where required.
- Ensure financial transactions and records are handled accurately, confidentially and with appropriate accountability.
Meetings and Stakeholder Coordination
- Organise meetings with board members, senior executives, business associates and other stakeholders.
- Prepare meeting materials, take minutes where required and track action points.
- Facilitate effective communication between the Chairman and relevant stakeholders.
- Handle official enquiries and interactions with tact, courtesy and sound judgement.
Confidentiality and Professional Conduct
- Handle sensitive personal, business, financial and organisational information with strict confidentiality.
- Exercise discretion when managing privileged information and sensitive engagements.
- Demonstrate honesty, loyalty, accountability and ethical conduct in all professional dealings.
- Maintain professional boundaries while building a relationship of trust with the Chairman.
Operational and Personal Effectiveness
- Anticipate the Chairman’s administrative needs and proactively identify solutions.
- Manage competing priorities and urgent requests without compromising accuracy or service quality.
- Undertake additional executive support responsibilities within the scope of the role.
- Remain available for flexible working hours and occasional work outside standard office hours as business demands require.
Qualifications and Experience
- Bachelor’s degree or HND in Accounting, Finance, Business Administration or a related discipline.
- A recognised professional qualification in accounting or finance is an added advantage.
- Proven experience in a similar role, preferably supporting a Board Chairman, CEO, Managing Director or another senior executive.
- Demonstrable experience in financial documentation, expense management, budgeting or basic accounting processes.
- Strong proficiency in Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
- Excellent written and verbal communication skills.
Required Competencies and Personal Attributes
The ideal candidate should demonstrate the following qualities:
- Maturity and sound judgement: Ability to handle sensitive situations responsibly and make appropriate decisions within delegated authority.
- Integrity and discretion: Honesty, trustworthiness, confidentiality and strong ethical conduct.
- Resilience: Ability to remain composed, dependable and productive under pressure and when managing demanding schedules.
- Organisation and attention to detail: Ability to coordinate multiple activities, maintain accurate records and meet deadlines.
- Proactiveness: Ability to anticipate needs, take initiative and follow through on commitments without constant supervision.
- Flexibility and adaptability: Willingness to adjust working hours and arrangements in response to the Chairman’s schedule and business requirements.
- Interpersonal effectiveness: Ability to communicate confidently and respectfully with individuals at different levels of seniority.
- Professionalism: A polished, dependable and service-oriented approach to work.
How to Apply
Interested and qualified candidates should send their CV to [email protected], using Executive Assistant as the subject of the email.
Application Email: [email protected]
Application Closing Date: 13 November 2026