Job Title: Executive Assistant to the CEO
Company: Filmhouse Cinema
Location: Victoria Island, Lagos
Employment Type: Full-time
About the Company
Filmhouse Cinemas is a dynamic film exhibition company offering a modern cinema experience through state-of-the-art cinema technologies and luxurious dine-in cinema services. The company combines innovative entertainment facilities with professional operations management to deliver quality cinema experiences to its customers.
Job Summary
Filmhouse Cinemas is seeking a highly organised, dependable and experienced Executive Assistant to the CEO. The successful candidate will serve as a trusted partner to the CEO, managing schedules, priorities, communications and logistics while facilitating effective coordination between the CEO’s office, leadership team, board members, employees and external stakeholders.
The role requires sound judgement, absolute discretion and the ability to anticipate the CEO’s needs while ensuring the smooth running of executive activities and strategic engagements.
Key Responsibilities
Calendar and Time Management
- Manage a complex and frequently changing calendar, prioritising meetings in line with the CEO’s goals.
- Protect focus time and proactively resolve scheduling conflicts.
- Prepare briefing materials, meeting agendas and talking points ahead of engagements.
Travel and Events
- Plan and coordinate domestic and international travel, including itineraries, visas and other logistics.
- Organise executive meetings, leadership offsites, company events and stakeholder engagements.
Board and Leadership Support
- Coordinate board meetings, including scheduling, preparation of materials, minutes and follow-ups.
- Track action items and commitments from leadership meetings and follow up with responsible team members.
- Support the CEO’s strategic initiatives through research, reports and presentations.
Operations and Administration
- Process expense reports, manage budgets for the CEO’s office and handle invoices.
- Maintain confidential files, contracts and organisational records.
- Identify and improve administrative processes to enhance the efficiency of the CEO’s office.
Special Projects
- Take ownership of cross-functional projects and ensure their effective coordination and completion.
Qualifications and Experience
- Relevant first degree.
- Minimum of five years’ relevant work experience.
- Strong technical Microsoft Office skills.
- Good interpersonal and relationship management skills.
- Ability to multitask and manage competing priorities.
- Dependability and strong professional judgement.
- Excellent problem-solving abilities.
- Strong organisational and administrative skills.
Required Skills and Competencies
- Executive calendar and schedule management.
- Confidentiality and discretion.
- Communication and stakeholder management.
- Travel and event coordination.
- Research, reporting and presentation preparation.
- Time management and attention to detail.
- Initiative and ability to work independently.
How to Apply
Interested and qualified candidates should visit the application link below to view the full job details and submit their applications online.
Application Link:
https://jobs.smartrecruiters.com/FilmhouseCinema1/744000160901089-executive-assistant-to-the-ceo
Application Closing Date: Not Specified