Company: UN Women
Title: Programme Assistant – Affirmative Procurement – NPSA 5, PSA
Identification: 36618
Type: Full-time
Location: Abuja, Nigeria
Initial Contract Duration: 1 Year
Field: NGO / International Development, Administration / Programme Management
Qualification: Secondary School Certificate, University Degree is an asset
Experience: At least 5 years
About UN Women
UN Women is the United Nations Entity for Gender Equality and the Empowerment of Women. Established by the United Nations General Assembly in July 2010 as part of the UN reform agenda, UN Women brings together resources and mandates to achieve greater impact in advancing gender equality and women’s empowerment.
The organisation builds on the work of four previously distinct parts of the UN system: the Division for the Advancement of Women (DAW), Office of the Special Adviser on Gender Issues and Advancement of Women (OSAGI), International Research and Training Institute for the Advancement of Women (INSTRAW), and United Nations Development Fund for Women (UNIFEM).
Job Summary
The Programme Assistant will provide administrative, logistical and programmatic support to UN Women’s Programme Unit. The role will support financial management, project implementation, resource mobilisation, knowledge management, events, reporting, data tracking and other programme activities.
Duties and Responsibilities
Financial Management Support
- Support the creation of projects in Quantum and PRISM.
- Prepare budget revisions, revise project awards and status, determine unutilised funds and support the operational and financial closure of projects.
- Provide administrative support in monitoring programme/project budgets and finances.
- Support the preparation of FACE forms.
- Perform delegated roles in Quantum.
- Prepare non-PO vouchers for development projects.
- Process payments for consultants.
- Create requisitions in Quantum for development projects.
Logistical and Administrative Support
- Undertake logistical, administrative and financial arrangements for meetings, workshops, events and missions.
- Make travel arrangements for the Programme Team, including travel requisitions and claims.
- Draft meeting minutes as delegated.
- Assemble briefing materials and prepare PowerPoint presentations and other materials in collaboration with the Programme Team.
- Organise and coordinate document filing and maintain mailing lists.
Resource Mobilisation Support
- Organise, compile and process documentation and information from donors and the Programme Team for use in databases and other documents.
- Support the overall resource mobilisation strategy of the Country Office.
Knowledge Building and Knowledge Sharing
- Provide administrative support for training organised for office staff and partners on programme and operations-related issues.
- Support the development and review of background documents, briefs and presentations related to Gender Statistics in the Country Office.
- Support monitoring and communication on the use of gender statistics for policymaking, strategy development and advocacy.
- Support the identification and documentation of best practices and lessons learned to guide project improvement and strategy planning.
- Support the development of knowledge management strategies, products and methodologies on Gender Statistics.
- Support knowledge management efforts relating to Country Office activities.
Programme Implementation and Monitoring Support
- Provide programme support in preparing work plans, budgets and proposals on programme implementation arrangements, including tracking the delivery of funds.
- Support the Programme Team with routine deliveries and reporting of activities and finances.
- Provide administrative support for programme/project audits and support the implementation of audit recommendations.
- Identify sources and gather and compile data and information for documents, guidelines, speeches and position papers in collaboration with the Programme Team.
- Provide significant support for tracking indicators across Country Office projects.
- Support project implementation, monitoring and related finances, including project deliveries, using results-based management tools such as RMS and Quantum.
- Perform other duties within the functional profile as required for the efficient functioning of the Office and the Organisation.
Key Performance Indicators
- Timely and accurate support for events, workshops and missions.
- Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
- Timely and accurate tracking of data for Country Office management and donor purposes.
- Quality maintenance of internal systems.
Requirements
Education and Certification
- Completion of secondary education is required.
- A university degree in Social Sciences, including Political Science, International Studies, Public Administration, Economics, Law or a related field is an asset.
Experience
- At least 5 years of progressively responsible experience in administrative or programme management/support.
- Experience working in a computer environment using multiple office software packages is required.
- Experience using ERP systems, preferably Oracle Cloud, is desirable.
- Experience supporting a team is desirable.
Competencies
Core Values
- Integrity
- Professionalism
- Respect for Diversity
Core Competencies
- Awareness and sensitivity regarding gender issues
- Accountability
- Creative problem solving
- Effective communication
- Inclusive collaboration
- Stakeholder engagement
- Leading by example
Functional Competencies
- Good knowledge of programme management.
- Ability to administer and execute administrative processes and transactions.
- Ability to create, edit and present information in clear and presentable formats.
- Ability to manage data, documents, correspondence, reports, information and workflow.
- Strong IT skills.
How to Apply
Interested and qualified candidates should apply online through the official UN Women recruitment platform:
Application Closing Date
15th September, 2026.