Ecom is seeking a qualified and organised candidate for the position of Administrative Officer in its Administration Department. The successful candidate will coordinate daily office operations, manage resources and vendor relationships, maintain administrative records, and support employees to ensure a safe, efficient, and productive working environment.
The role also involves monitoring administrative expenses, supporting procurement activities, coordinating facilities maintenance, and ensuring compliance with company policies and workplace health, safety, and environmental (HSE) standards.
Key Responsibilities
- Coordinate daily administrative and office activities to ensure operational efficiency.
- Manage office supplies, stationery, equipment, and other administrative resources.
- Maintain accurate administrative records, files, and documentation.
- Coordinate meetings, appointments, staff engagements, and official events.
- Monitor office facilities, utilities, and general workplace conditions.
- Liaise with vendors, contractors, and service providers on administrative and maintenance requirements.
- Support procurement activities by obtaining quotations, raising requests, and monitoring deliveries.
- Monitor administrative expenses and maintain proper expenditure records.
- Assist with staff onboarding, welfare activities, and other employee-related administrative requirements.
- Ensure the workplace remains clean, organised, safe, and conducive to productivity.
- Report facility defects, equipment faults, and other operational issues to the appropriate departments.
- Maintain the confidentiality of company information and employee records.
- Ensure compliance with company policies, procedures, and administrative guidelines.
- Prepare periodic administrative reports and recommend improvements.
- Perform other relevant duties as assigned.
Requirements
- HND in Business Administration, Public Administration, Office Technology and Management (OTM), Engineering, or a related field.
- Two to four years of relevant experience in administration or facilities management.
- Strong organisational, negotiation, multitasking, and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft 365 applications, particularly Word, Excel, and Outlook.
- Ability to maintain confidentiality and adhere to company policies and procedures.
- Alignment with Ecom’s core values of Integrity, Innovation, Inclusivity, Excellence, and Collaboration.
Additional Advantages
- Certification in HSE or Office Administration.
- Experience in the agricultural or manufacturing sector.
Department
Administration.
Locations
Lagos and Oyo, Nigeria.
How to Apply
Interested and qualified candidates should apply online through the Ecom careers portal using the link below:
Application Link: https://careerswestafrica.ecomgroup.com/jobs/8386595-administrative-officer
Application Closing Date: Not Specified.