Administrative Officer at ECOWAS

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Established on 28 May 1975 through the signing of the Treaty of Lagos, ECOWAS has a mandate to promote economic integration across the region.

Job Details

• Job Title: Administrative Officer
• Organisation: Economic Community of West African States (ECOWAS)
• Location: Abuja
• Job Type: Full-time
• Qualification: BA/BSc/HND
• Experience: 5 years
• Job Field: Administration / Facilities
• Institution: Office of the Auditor General of ECOWAS Institutions
• Line Supervisor: Principal Officer, Internal Services

Role Overview

Under the supervision of the Principal Officer, Internal Services, the Administrative Officer will coordinate administration, facility management, procurement, and protocol functions within the Office of the Auditor General of ECOWAS Institutions (OAG).

The successful candidate will assist the line supervisor in ensuring that OAG operations comply with relevant ECOWAS regulations, policies, and procedures, while also performing other duties assigned by the Supervisor.

Key Responsibilities

• Coordinate the day-to-day execution of administrative tasks, including secretarial services, travel, document management, procurement, office supplies, fleet management, protocol, and related services.
• Serve as a point of contact and provide administrative support to OAG service providers, business partners, and collaborators.
• Assist the Supervisor in developing procedures and practices that promote smooth, efficient, and productive OAG operations.
• Prepare and organise procurement and contracting activities, including procurement plans, advertisements, tender management, contract management, materials management, and related activities to achieve optimum value for money.
• Support the smooth operation of administrative functions covering the work environment, office space, equipment, and information retrieval systems.
• Assist in identifying operational needs and developing and implementing rules to facilitate workflow processes.
• Provide information to staff regarding office administration procedures, processes, and practices.
• Provide technical and logistical assistance in organising activities.
• Assist the Supervisor in coordinating and reviewing the work of subordinates.
• Assist with staff performance appraisals and make recommendations for training and development.
• Perform other duties as assigned by the Supervisor.

Academic Qualifications and Experience

• Minimum of a Bachelor’s Degree or equivalent from an accredited university in Business Administration, Management, Social Sciences, or a related discipline.
• A Master’s Degree, postgraduate qualification, or professional certification in Management, Public Administration, or a related field is an added advantage.
• Minimum of five years’ progressively responsible professional experience in administration, procurement, fleet management, logistics and supply chain management, or a related area.
• Relevant work experience in an international or multicultural organisation, together with broad skills in administration, human resources, and information technology, is highly desirable.
• Hands-on experience using enterprise resource planning and document management software such as SAP, ECM, or similar platforms is an added advantage.

Age Limit

• Applicants must be below 45 years of age.
• This provision does not apply to internal candidates.

ECOWAS Key Competencies

The successful candidate should demonstrate:

• Strong knowledge of the principles, practices, and procedures of administration, management, human resources, communications, and accounting.
• Knowledge of effective administrative management, including organisation, planning, staffing, training, budgeting, reporting, risk management, governance, and internal controls.
• Ability to read and interpret laws, rules, regulations, and contractual provisions applicable within the ECOWAS Community.
• Ability to analyse business operations, policies, procedures, and control mechanisms, identify deficiencies, and prepare appropriate recommendations.
• Knowledge of labour relations and equal employment opportunity policies and procedures.
• Ability to obtain and analyse facts and precedents when solving problems and making administrative decisions.
• Ability to assign, coordinate, and review the work of subordinates.
• Knowledge of accepted norms, rules, and customs, including practices developed within the ECOWAS system or similar international organisations.
• Knowledge of diplomatic and liaison service protocols in governmental or international organisations, including experience developing constructive relationships with host governments.
• Ability to develop an understanding of the OAG’s business and ECOWAS sectoral areas.
• Ability to understand customer needs and identify opportunities that benefit internal and external customers.
• Ability to develop and deliver solutions that meet customer expectations.
• Ability to establish and maintain effective customer relationships.
• Ability to collaborate effectively with staff and partners while promoting trust and accountability.
• Ability to demonstrate diplomacy, tact, and respect when working with people from diverse backgrounds and cultural perspectives, particularly within West Africa.
• Ability to create a diverse and inclusive working environment that benefits from different strengths and innovative practices.
• Ability to remain objective when managing conflicts involving cultural or gender differences and encourage others to overcome bias.
• Ability to incorporate gender perspectives and promote equal participation of women and men.
• Ability to serve culturally diverse multinational teams, organisations, communities, and persons with disabilities without prejudice or bias.
• Ability to assess costs, benefits, risks, and potential outcomes when making decisions.
• Ability to analyse information from different sources to identify the causes of problems, potential consequences, obstacles, and preventive measures.
• Ability to simplify complex situations and information when explaining recommendations and conclusions.
• Ability to develop innovative solutions and new approaches where established methods are ineffective or no longer applicable.
• Strong oral, written, visual, and non-verbal communication skills.
• Ability to manage emotions effectively and communicate confidently, respectfully, and empathetically.
• Ability to listen carefully, interpret messages accurately, and respond appropriately.
• Strong technical writing and editing skills.
• Active listening skills to promote effective communication and employee engagement.
• Ability to provide constructive feedback, recognise performance, address shortcomings, and motivate direct reports.
• Proficiency in Information and Communication Technology (ICT).
• Fluency in oral and written English, French, or Portuguese. Knowledge of an additional ECOWAS official language is an added advantage.
• Ability to develop and implement individual action plans to achieve specific work goals.
• Ability to organise and monitor tasks effectively.
• Ability to contribute to team projects and collaborate with colleagues to meet deadlines.
• Ability to organise work, set priorities, and meet timelines while paying attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect, and assess performance indicators and take proactive remedial action where required.
• Demonstrated honesty, openness, transparency, and high levels of integrity.
• Ability to take accountability for decisions, manage resources efficiently, achieve results, and model OAG values.
• Ability to hold teams and partners accountable for their responsibilities while maintaining quality and good customer relations.
• Proactive approach and willingness to take initiatives to improve performance.
• Knowledge of ECOWAS vision, mission, goals, institutions, sectors, programmes, projects, and activities.
• Understanding of organisational structures, management systems, strategic plans, business processes, operating procedures, and organisational dynamics.
• Knowledge of ECOWAS protocols, rules, regulations, policies, culture, and operating environment.
• Understanding of internal and external factors, development trends, indicators, challenges, and opportunities relevant to the ECOWAS agenda, programmes, and projects.

Assessment Method

Assessment of qualified candidates may include a written exercise and a competency-based interview.

How to Apply

Interested and qualified candidates should submit the following documents as attachments to [email protected]:

• Completed Job Application Form
• Curriculum Vitae
• Cover Letter

Applicants should ensure that all mandatory documents are attached to their application.

Application Closing Date

5th November, 2026.