Archive and Document Control Officer at Amaiden Energy Nigeria Limited

Amaiden Energy Nigeria Limited is a Nigerian oil and gas services company providing manpower outsourcing, technical inspection, procurement, consultancy, training, project management, and other support services to clients across the energy sector.

The company is recruiting an experienced Archive and Document Control Officer to manage, organise, store, retrieve, track, and preserve company documents and records.

Company: Amaiden Energy Nigeria Limited
Location: Lagos State, Nigeria
Job Type: Contract
Job Nature: Standard
Category: Others
Experience: 2–5 years

Responsibilities

• Receive, register, classify, and maintain incoming and outgoing documents in accordance with established procedures.
• Maintain accurate document registers, logs, indexes, and tracking systems.
• Ensure documents are properly identified, numbered, dated, version-controlled, and filed.
• Monitor document revisions and withdraw obsolete or superseded documents from circulation.
• Track the movement and status of controlled documents across relevant departments.
• Maintain organised physical and electronic archives for company records.
• Develop and maintain effective filing and classification systems for easy identification and retrieval of records.
• Ensure records are securely stored and protected against loss, damage, unauthorised access, or deterioration.
• Catalogue archived documents and maintain accurate archive inventories.
• Retrieve and distribute requested documents and records promptly and accurately.
• Maintain records of documents issued, borrowed, transferred, or returned.
• Maintain electronic document repositories and shared folders in accordance with approved structures.
• Scan and digitise physical records where required.
• Ensure electronic records are correctly named, indexed, classified, and stored.
• Maintain appropriate access controls for confidential and sensitive documents.
• Apply the organisation’s records retention schedule and prepare records for authorised disposal.
• Ensure confidential records are securely disposed of in accordance with company policies and applicable requirements.
• Support internal and external audits by providing requested records and documentation.
• Conduct periodic checks to identify missing, misclassified, duplicated, or incorrectly archived documents.
• Prepare periodic reports on document control and archive activities.
• Support projects involving document indexing, scanning, archiving, and records clean-up.
• Participate in the development and improvement of document control and archiving procedures.

Requirements

• Bachelor’s Degree or HND in Information Management, Library and Information Science, Records Management, Business Administration, Office Administration, or a related discipline.
• 2–5 years’ relevant experience in document control, records management, archives, administration, or information management.
• Experience in an oil and gas, engineering, construction, consulting, or other document-intensive environment is an advantage.
• Professional certification in records management, document control, information management, or a related field is an advantage.
• Good organisational and document management skills.
• Ability to maintain confidentiality and integrity of sensitive company information.

How to Apply

Interested and qualified candidates should apply online through the official recruitment portal:

Archive and Document Control officer

Application Closing Date: 10th October, 2026.